Enterprise Service Management System
If you are a TeamDynamix client or simply searching online for software to manage IT services and service delivery, you have undoubtedly seen the term “IT service management,” often referred to by the acronym “ITSM.” In short, ITSM is the collection of actions and policies designed to plan, execute, and manage all the IT services available to stakeholders.
ITSM methodologies often have been inherently confined to IT, but a shift is occurring. In an increasing number of organizations, departments outside of IT are adopting long-established service management practices to run their operations more efficiently. It is also becoming more common for companies to roll out service management throughout all departments and teams. This strategy of applying service management principles departments outside of IT or throughout the organization is, in essence, the definition of enterprise service management (ESM).
Work management across the enterprise – from basic service requests to full projects.
From managing requests to improving information flow, every department struggles with email inquiries, status spreadsheets, and failed attempts of creating order out of chaos. This is an old problem, but now there is a solution. Requests come in all shapes & sizes: benefit changes, work orders, event support, maintenance, creative services, equipment reservations, security passes, parking permits. The list goes on and on.
Take an enterprise approach: use a single portal to manage these requests.
Tailored for each department
Automated routing & workflows
Single information repository
Tracking & reporting on outcomes
Gain Control with Enterprise Service Software
From a fundamental standpoint, ESM makes perfect sense. After all, in an organizational setting, IT is rarely the only group that offers services. Take the facilities department as an example. If a shorted electrical outlet needs replacing or HVAC issues arise, facility personnel must be alerted to take action. No doubt, many institutions still rely on emails, phone calls, or merely stopping and chatting in the hallway to communicate such things. These approaches can provide a certain degree of effectiveness in handling service requests. But let’s consider what is missing from that type of scenario – one where formalized service management processes are not in place.
Accountability: Who is responsible for what? Are requests being completed on time? Without proper assignment and tracking processes, answers to these questions get very blurry.
Visibility: Staff members seem busy and appear to be meeting responsibilities. But it is challenging and time-intensive to stop and precisely identify what is complete and what is still outstanding or even past due.
Clarity: Decision-making and promises are likely going to be dictated by a hunch unless there is a big picture view of where and when resources are allocated. Lack of clarity can lead to over-committing and, ultimately, disappointing stakeholders.
Paths Toward Improvement: The status quo stands a high chance of going on unchanged when there is not a clear view of what is working versus what is not. It often takes highly visible process breakdowns to identify areas of improvement, leading to a perpetually reactive environment.
Enterprise Service Management system fills in the gaps by addressing these areas, leading to higher efficiency, lower operational costs, improved service levels, and increased satisfaction. Additionally, ESM provides a platform for users to search for information and resolve issues on their own. Each time an employee gets an answer or fixes something through self-service, that is one less request for service personnel to fulfill.
ESM vs. ITSM
Enterprise Service Management is the most widely used and clearly defined framework for IT management.
Think of it this way: when a non-IT department uses a traditional ITSM process to provide a service or solve a problem, it is a reuse of an existing process that has just been reinvented. Inspired by ITIL-4, the ESM is now at the heart of the IT management approach to the provision and management of IT services. It goes beyond an ITM strategy and brings it to bear on the various teams and departments within IT.
Enterprise Service Management systems and its principles at one time were only applied in an IT organization and are only now gaining traction across different levels of the organization. This is just the beginning. What is happening is that as ITIL becomes more popular, more and more people realize that ESM and ITSM best practices can and should be used in the business functions of the organization that provides services. Everyone in a company that provides assistance, for example, should know the needs of its customers and be able to offer and manage a range of services that meet those needs. ESM can help achieve that.
Could your organization benefit from an organization-wide approach to service management?
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